You Can Do Everything Yourself, But Still, It’s Better To Hire a Professional!!
Moving an office is a stressful and time-consuming process. It takes a lot of planning and careful execution to ensure that the move goes smoothly. When moving office equipment, it is not a good idea to throw random items into one box or to use the same packing material for all items. However, there are many things that you can do to make this process easier.
To make things easier before, during, and after moving day, a moving timeline for your office, a checklist, and a moving inventory list need to be prepared, so that moving to your new office goes without a hitch.
Here Are 10 Tips For Moving An Office From One Location To Another:
1) Ensure You Have Enough Boxes And Packing Materials
To keep your shipping costs low, make sure you have plenty of boxes and packing materials. What are some tips for keeping your shipping costs down? To keep your shipping costs down, you will want to know what items are eligible for free shipping. You can use this information to decide which items you will want to include in your order. Shipping is typically calculated by the weight and size of your package, as well as the location of where it needs to be delivered.
2) Create A List Of All The Items In Your Office
Every office has its own unique set of items that help to make it function. Decide where employees will sit, where they will stand, how storage areas will be laid out, etc. Create an inventory list. One of the most important things you can do before you move your office is to take an inventory of everything that is going to move in. It is not yet time to pack up and move items into the new place, but it is time to make sure that you have a good moving plan and moving crew for the move of the office.
3) Label Boxes By The Department They Belong In
Labeling those boxes will make your entire process a whole lot easier and will save tons of time since you don’t have to go searching through them all while setting up a new office. Taking inventories room-by-room will ensure that the counts are as accurate as possible and will also help you put items back in their proper places in an office move.
4) Communication And Smart Approach
Whether you have a 20-person or 20,000-person office, a relocation memo to your office will make sure that everyone is informed of the move. Giving your employees detailed instructions about moving their office will enable them to better prepare in advance, as well as enable your company to make the move successful. The more employees are aware of the timeline, will help they prepare psychologically for the move.
5) Leave Some Furniture Behind If You Do Not Need It
There are some items in your home office that you can either sell, donate or leave behind. When you are planning to move, it is important to think about what you are going to need in the future and what you don’t plan on using. This can help reduce the hassle of getting rid of things that might be difficult for you to transport elsewhere.
6) Get Movers Or Packers To Help With Heavy Items
Have you ever been faced with the task of moving a heavy item but don’t want to use your muscles? You can seek out movers And packers to help. These professional helpers will come and move the item for you, often with no extra charge for the service.
7) Keep Track Of Everything In Both Old And New Office
When moving office, you need to keep track of what is being taken out and then put back in at the new location. This includes items such as furniture, stationery, office equipment, and more. Use a checklist to make sure that every item is accounted for, which will also help with the process of unpacking at the new premises.
8) Budget, Schedule, And Calendar
To pull off an office move without destroying your budget, you must plan packing hours into your calendar. Preparing employees for the new office will allow time for them to prepare for the commute into the new workplace ahead of time. From packing, and moving, to unpacking, you will want to plan out all of the time involved so that everyone is on the same page.
9) Pack Up Your Desk First
While you can get the packers and movers company to handle the big things, it is still going to be a major relief to have each employee/person take responsibility for their desk spaces. You may even want to allow your employees some hours on the day. Try to encourage them to get it done in small increments so that no one is scrambling at the last minute to have everything packed.
10) An Ultimate Goal Is Safe Packaging
When thinking about how to pack for a move, you will have to purchase or find items like boxes, packing tape, scissors, packing paper, bubble wrap, markers, plastic bags, and color-coded stickers. Start to pack every box with one layer of stuffing – this could include paper, bubble wrap, or crumpled newspapers to keep your breakables free from breaking, but almost anything can be used to package your breakables.
Also Read: Best Packers And Movers in Vadodara City
If you are working with a moving company, you may want to delegate certain tasks, like wrapping up furniture and getting last-minute items in boxes, to them. Since moving is not a one-man effort, moving companies will offer packing and unpacking services to make sure your company’s items are moved securely. In fact, taking too much time in packing does not mean that you have completely packed it. Try to pack things not only efficiently, but also quickly.
Before you even think about packing, your first call should be to a professional and experienced mover.